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Register of Deeds
The Register of Deeds Office is responsible for maintaining and securing of the land records of the county. The duty of the Register of Deeds is to record deeds, mortgages, assignments, releases, construction liens, tax liens (state and federal), UCC filings, plats, original instruments and writings presented to him or her for recording. The Register of Deeds is a public office. In addition to the Public, this office is utilized by Title and Abstract Companies, Real Estate Companies, Banks, Law Firms, Appraisers and Genealogists. No original is retained for permanent record with the exception of Plats.
Documents are first entered into the computer system which automatically generates the numerical tract as well as the grantor/grantee indexes. All recorded documents are also microfilmed and scanned. An instrument number is assigned to all documents recorded after March 2000, documents prior were assigned a book and page number. Copies of any recorded documents are available to view or purchase for the public.
Payment of recording fees, payment of Real Estate Documentary Stamp Tax (for Deeds that require it and a 521 form completed) documents need to be completed and notarized before being presented for recording.
Does an instrument need to be notarized before it can be recorded?
Almost all instruments presented for recordation first must be acknowledged (notarized) before the Register Of Deeds can record the instrument.
Why can’t the Register of Deeds’ office help me to prepare a document?
Our office is charged with recording and acting as the custodian of records. We cannot, by law, assist in preparing such documents.
Can I get copies of my neighbors or other persons’ deeds and other recorded instruments?
Yes. Basically, all documents recorded are public records that are protected by the public records law. However, you first must provide the necessary fees for such before obtaining any copies.
If I lose or misplace my deed, how do I replace it?
The Register Of Deeds is authorized by law to certify as a true copy any instrument that has been recorded in the public registry. However, the necessary fee for such first must be paid by such person requesting said instrument.
Can I request that a copy of an instrument be mailed or faxed to me?
Yes. However, the necessary fee first must be paid before this service can be provided (copy fee).
How do I figure Documentary stamps for Life Estate/Remainder Interest?